Benefits:
401(k)
401(k) matching
Company parties
Opportunity for advancement
Belbot Services is seeking a part-time reliable, organized, and proactive Office Assistant to support our daily operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys staying organized, and takes initiative in keeping both office and field operations running smoothly.
Key Responsibilities
Office & Administrative Support
Answer incoming calls and direct them to the appropriate team members
Create customer tickets and document requests when staff are unavailable
Manage calendars and assist with meeting/appointment preparation
Monitor and organize emails, flagging important items requiring attention
Pull and prepare paperwork for upcoming weekly routes
Technology & Equipment Management
Monitor employee phones to ensure daily syncing while crews are in the field
Inspect phone cases and numbers; clean or replace as needed
Inventory & Supply Management
Track office inventory and maintain stock levels
Prepare shopping lists, obtain approvals, and complete purchases (e.g., Costco, Amazon)
Maintain and organize the apparel closet, including inventory tracking and order prep
Coordinate apparel drop-offs and pickups with vendors
Marketing & Advertising Support
Assist with social media content (job site visits, photo capture, and scheduled posts)
Maintain flyer distribution systems and coordinate seasonal flyer orders
Determine quantities
Obtain quotes
Place and pick up orders
Event & Employee Engagement Coordination
Assist in planning seasonal company events
Source venues and gather quotes
Coordinate employee and vendor gift lists
Prepare holiday cards and customer mailing lists
Additional Duties
Reorganize and maintain office filing systems
Coordinate lunch orders as needed
Fill water jugs on a weekly/bi-weekly basis
Qualifications
Strong organizational and multitasking skills
Excellent communication and customer service abilities
Ability to take initiative and work independently
Proficient with basic office software and technology
Comfortable running errands and handling light physical tasks
Preferred (but not required)
Experience in an administrative or office support role
Familiarity with social media scheduling tools
Experience working in a service-based or landscaping company
What We Offer
Competitive pay (based on experience)
Supportive team environment
Opportunity to grow within the company
Variety in day-to-day responsibilities
Potential to transition into a full time position
Apply: Call: (248) 506-2098 Visit:
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