Customer Service Coordinator Job at Total Talent Resources, Romeoville, IL

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  • Total Talent Resources
  • Romeoville, IL

Job Description

Key Responsibilities
  • Serve as the primary point of contact between U.S. leadership and offshore support representatives

  • Monitor call dashboards to ensure calls are answered timely and service levels are maintained

  • Assign and delegate cases appropriately within the team

  • Handle escalated customer calls and resolve complex service issues

  • Coach and guide offshore team members to improve performance and communication

  • Conduct regular team check-ins and meetings via Microsoft Teams

  • Ensure accurate case documentation and follow-through

  • Support AI-integrated customer service workflows and system enhancements

  • Step in to support call volume only when short staffed

Call & Customer Environment

  • Approximately 30 inbound calls per day (10–15 minutes per call)

  • 95% consumer calls / 5% business customers

  • Major retail partners include big-box and online retailers

  • Calls may come in simultaneously and require prioritization

  • Focus on first-call resolution whenever possible

Qualifications

  • 5+ years of progressive customer service experience

  • Strong background in call center operations and escalation management

  • Experience de-escalating difficult customer situations

  • Experience supervising or mentoring customer service teams

  • Familiarity with Microsoft Dynamics 365 (preferred) or comparable ERP/CRM systems

  • Experience working with offshore or cross-cultural teams preferred

  • Strong decision-making skills and ability to manage multiple priorities

  • High attention to detail and strong organizational skills

Preferred Experience

  • Experience with AI-integrated customer service platforms

  • Experience monitoring service dashboards and performance metrics

  • Experience in retail, consumer products, or distribution environments

You should be proficient in:

  • Retail Sales
  • Customer Service
  • Outside Sales
  • Inside Sales

Job Tags

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